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Email System

Email is a key communication tool in academic publishing, used for interaction between editors and authors, such as inviting reviewers, notifying revisions, soliciting decisions, etc. Considering the large amount of similar content and repetitive work in these emails, Aolr provides email templates and variable replacement functions to improve work efficiency.

At the same time, the system will also automatically send notification emails at some necessary operation nodes.

Currently, only enterprise account users can freely modify email templates.

Main Functions​

  1. Custom email templates

  2. Simple sending client

  3. Personalized email signature

1. Custom Email Templates​

Aolr uses email templates and template groups to reduce repetitive work in email writing.

  • Template Group: Corresponds to different scenarios such as review invitation, author submission, etc.

  • Email Template: Each group has one or more templates.

The templates are divided into two categories:

  • Automatic Notification Template: Sent by the system, only the last one in the group is retained.

  • Manual Sending Template: Users select templates in the group to send via client.

warning

  1. Template variables syntax can be used.

  2. Non-professional users please do not modify at will.

  3. Other requirements can contact developers.

Email Template Group List

Template group list

Templates in Group

In group template

2. Client Sending​

Sending emails is divided into automatic system notifications and manual sending. The client provides template selection and email editing functions for manual sending.

Client

3. Personalized Signature​

The system allows journal editors to customize email signatures by setting personal profiles and provides variables for corresponding journal information.

Signature Example:

Email signature
Dr. [Name]   
Managing Editor of [Journal Full Name]  
Journal Homepage: [Journal Homepage Link]

Example Image

Example

The support of email templates and signature features can effectively reduce the daily email workload of editors and improve work efficiency.